By Jim Schutze
By Rachel Watts
By Lauren Drewes Daniels
By Anna Merlan
By Lee Escobedo
Flemons was also strict with his employees, never allowing the smallest details to escape him. His favorite management tool was the memo. When Flemons suspected employees of drawing out the noon hour, he sent them a memo regarding the company's one-hour lunch break. In another memo, he reminded employees to sign out whenever they left the office.
Flemons had no tolerance for unprofessional behavior. When he caught wind of some in April 2000, he penned a memo in which he listed the most frequent types of "counterproductive" behavior in the workplace. The failure to offer proper telephone greetings topped the list.
"Remember that our clients or costumers [sic] are the primary reason we are in business," Flemons wrote. "Without the clients this is no business."
Flemons' memos are now known as government exhibits 247 through 266. And as a resident of the Dallas County jail, confined there as a result of crack cocaine addiction, he had lots of time to draft them.
But Flemons' biggest problem was his clients or, rather, the lack of them, who received treatment at his business, known as the Trauma Resolution Center, a criminal enterprise Flemons ran with his wife and co-conspirator, Debra Coates.
"To me, what was incredible was they saw no patients. Yet you have to look at what they were billing for," says Shane Read, an assistant U.S. attorney who recently prosecuted the couple. "The amount of Medicaid bills is mind-boggling."
Last month, Read wrapped up his unusual case against the couple, the prosecution a culmination of a joint, three-year investigation by the Texas Attorney General's Office and the FBI. On May 24, U.S. District Judge Barbara Lynn sentenced Flemons to 10 years and three months in prison, a jury having found him guilty on 13 counts of health-care fraud and one count of conspiracy to commit health-care fraud. Last summer, Coates pleaded guilty to similar charges and is currently serving a 70-month prison sentence.
The case won't go down in legal annals as the biggest Medicaid scam ever, but it may well be remembered as the most bizarre. Unlike most Medicaid schemes, which involve overbilling practices, this one had no patients. More remarkable was Flemons' computer skills, which were so efficient he and Coates raked in millions without having to show up at the office. That was a good thing for them, because neither one of them could make it into the office: Flemons, 49, was usually in jail, while Coates, a 50-year-old transplant patient, spent most of her days in bed.
If the dual convictions prove anything, it is that there are some people who society just can't help. Take Coates, for example, who sat for an interview at her new home inside the Federal Medical Center in Fort Worth. The place is a prison, but Coates' life here is easy. Her days consist of rising from bed, eating, watching her favorite soap operas, eating and going back to bed.
"Actually, it isn't too much different from the way I was living on the outside," Coates says, "except I have a lot more company."
If it weren't for Dallas County taxpayers, Coates wouldn't even be alive. In 1988, Coates, a licensed social worker and Dallas County employee, was diagnosed with renal failure, meaning both her kidneys gave out. It was a death sentence, and she nearly served it in 1990. But that December, a young man died in a car crash and doctors transplanted one of his kidneys into Coates. While she recovered, Coates watched television and discovered that the city's crack cocaine epidemic had exploded into daily incidents of homicide.
"I would listen to the news, and all I could hear was all this stuff about drive-by shootings, multiple people getting killed and all this tragedy with families," Coates says. "I wondered how these people are really making it."
There in her county bed, Coates got the idea to start a counseling center where she would help people who lost relatives to homicides and other traumatic incidents. The Trauma Resolution Center was born two years later, when Coates registered the assumed name with the Dallas County district clerk.
As a licensed social worker, Coates was qualified to do business under the federal Medicaid program, which provides health care for the poor. The way the program worked was simple: Coates would provide counseling sessions to Medicaid patients and, afterward, bill Medicaid for reimbursement. The process requires the patients' Medicaid numbers to be included with every bill, along with a description of their illness and the services they received.
Initially, Coates says, she really did help people. That changed in 1995 when she married Flemons and asked him to take over the center's operations. At the time, Coates was aware that her new husband, whom she called "snuggle bunny," had a taste for cocaine.
"I didn't know how severe it was. I thought, 'Oh, I'll just send him to rehab, and he'll be just fine,'" Coates says. "That shows how much I knew about drug addiction."
That habit led to multiple trips through the Dallas County courts, where Flemons was given chance after second chance to kick his habit in court-ordered rehabilitation programs. While his co-addicts searched for a higher power, Flemons found ways to expand the Trauma Resolution Center.
As the center's new chief executive officer, Flemons determined he could increase the company's earnings by increasing the number of "patients" he could bill for. So he dispatched a team of recruiters into low-income neighborhoods in Oak Cliff and South Dallas. When the recruiters found Medicaid participants, they offered to help them pay their rent or utility bills in exchange for their personal Medicaid numbers.
Back at the office, Flemons installed a new software program that allowed him to modernize the center's billing operations. Flemons and Coates then used the Medicaid numbers the recruiters rustled up to bill Medicaid. Soon, the couple began submitting computerized bills for patients they never saw, including entire families. At one point, they even submitted bills for a 3-month-old infant Coates had diagnosed as suffering from "anxiety."
"When it came down to the billing...the state would only pay for one-on-one sessions. So I'm saying, 'Well, OK, we'll stretch the imagination a little bit, you know. I'll see the whole family one-on-one. So I billed for the whole family," Coates says. "What can I say?"
The numbers speak for themselves: On December 6, 1997, for example, Coates submitted bills for 696 hours' worth of counseling that day. A week later, she billed for 688 hours in a single day. The week after that, the number topped 850 hours.
Flemons, meanwhile, never stopped growing the business from his end. After moving the Dallas office into a new suite inside the Bank of America building in north Oak Cliff, he opened a branch office in Houston, leasing a suite inside an office building near the Astrodome. The expansion, Coates says, was an idea Flemons got while he was attending a court-ordered rehab program in that city.
"The counselor there was a drug addict, and they became friends, so they opened an office there," Coates says.
Business was booming. In 1995, they took in just $9,200 worth of Medicaid payments. By 1999, with the new Houston office open for business, they had netted more than $970,000 and were well on their way to passing the million-dollar mark when the feds arrived in May 2000. In just more than four years, the couple netted a total of $2.8 million.
As a free man, Flemons would tap the company's bank account for spending money, according to automated-teller transactions that FBI agents reviewed. They discovered that it wasn't unusual for Flemons to go through $3,000 in a week. That money didn't include the six-figure salary Flemons paid himself, even while he was confined. Perhaps he justified the salary by the work he accomplished inside his jail cell, where he monopolized the communal telephone.
Usually, Flemons called the office on Mondays to see how many billable hours the staff had submitted to Medicaid. He'd call back on Wednesdays to ensure that the reimbursements had been automatically deposited in the company's bank account. Other days, Flemons would guide his staffers through computer glitches and other routine problems that arose, according to Ginny Thorpe, who ran the Dallas office and later testified against Flemons.
"Michael would walk me through over the phone sometimes," Thorpe testified, adding that the conversations came in spurts. "He would call back because the phone would get disconnected."
During his trial in January, public defender Richard Goldman argued that Flemons couldn't have carried out the scheme because he was in jail. The defense strategy might have worked if it weren't for the memos.
"They showed he was just up to his ears in it," says Read, the assistant U.S. attorney.
In one memo, Flemons scolded his employees for billing errors that caused the company's rejection rate by Medicaid to reach 19 percent. In another memo, titled "Corporate Goals and Objectives," Flemons promised his staff that the year 2000 was going to offer "unique opportunities" for the company to "solidify itself in the current ever changing health industry." At the end of the memo, he wrote, "see the vision, catch the fire, walk the victory!"
At his sentencing hearing, Flemons stood humbly before Judge Lynn. Dressed in his jailhouse jumpsuit, his shoulders hunched together to reduce his 6-foot-6-inch presence, Flemons confessed that he "neglected" his responsibilities as a manager.
"In my pursuit of drugs, I guess I left no stones unturned. I've been paying the price for it and rightfully so," Flemons said. "I'd hate to think of the number of people who could have received services but didn't because of this fraud."